Building AI and workflow systems for teams carrying too much admin weight.
We map where work gets stuck, build around the tools your team already uses and stay until the new way is just how you work.
Holosity OS for allied health, aged care and service businesses. Built for how your team actually works.
What we see in growing practices
Your clinicians are doing great work. Your admin team is buried.
The practice has grown. The systems behind it have not kept up. Intake is clunky. Claims take too long. Compliance reporting swallows whole afternoons. The practice management system does its job. Everything around it runs on spreadsheets, inboxes and memory.
The tools do not talk to each other, so the team bridges the gaps by hand. Rostering sits in one place, billing in another, client records somewhere else. Too much of how the practice runs depends on a few people remembering the workarounds.
Every new client, clinician or site adds another layer of admin. The work still gets done, because your team pushes harder. Not because anything got easier.
That is the part that does not scale. It is the part we fix.
You don't need to start over. You need it all to work together.
Who we work with
Allied health, aged care and service businesses like yours.
Allied health
Physiotherapy, OT, psychology, speech pathology and NDIS providers. Multi-practitioner and multi-site teams where intake, referrals and claims pile onto the front desk.
- Intake
- Referrals
- Claims
- Clinical notes
- NDIS compliance
Aged care
Home care, community care and residential providers. Care plans, rostering and family communication that grow heavier with every new client and carer.
- Care plans
- Rostering
- Family comms
- Reporting
- Compliance
Service businesses
Agencies, firms and professional services. The same admin weight, the same tools that do not talk to each other, the same work landing on the same few people.
- Onboarding
- Follow-ups
- Reporting
- Client comms
- Scheduling
What we build
Four ways we take work off your team.
Most engagements combine a few. Some are one focused build.
We identify where AI could help, where automation is better and where human judgement should stay in control. We do not put sensitive client data into public tools.
Automation
Make work flow without manual handoff. Power Automate, Make, Zapier and integrations between the tools you already use.
AI agents
AI that takes action. Multi-step agents and voice agents that move work through your systems, not just answer questions.
AI assistants and dashboards
Helpers in your team's daily workflow. Copilot, custom assistants and dashboards that surface what matters.
Custom software and internal tools
When off-the-shelf does not fit, we build the tool. Portals, internal tools and dashboards. You own your data.
How we work
Diagnose. Build. Support.
Holosity OS brings your systems, workflows and AI together around how your team actually works.
Diagnose
Every engagement starts by understanding how the work actually runs. For the full picture, that's the AI & Systems Opportunity Map. If you already know what needs fixing, it's the scoping stage of your build.
Build
We build what matters most, scoped as a Focused Build or a Systems Build, around the tools your team already uses.
Support
We train your team and stay with you until the new way is just how you work.
Before you book
See the detail first.
What we build and how engagements run sits on the services page. The questions teams usually ask before a first call are on the FAQ.
Your team has carried this long enough.
Book a call. We listen, then point you to the right next step.
Book a Call